Ops Administrator Apprentice

Futures are recruiting for two motivated and enthusiastic individuals to join the team at Total Motion as Ops Administrator Apprentices!

Employer Total Motion
Apprenticeship Business Admin Level 3 Apprenticeship
Weekly working hours Monday to Friday - 9am - 5pm
Salary £10,000 per Annum
Closing Date 13 December, 2019 at 17:00
Other details For the right candidate, there will be future prospects within the different departments of the business!
  • Description
  • About the employer


  • Purpose of the role

    To assist the Operations team in day to day administrative tasks whilst maintaining elevated levels of customer service.

    Deal with both personal and business customers in responding to their requests, whilst dealing with all associated paperwork.

    Total Motion are looking for two individuals to join the Ops Team. This busy team get to cover a varied amount of work and Total Motion are looking for individuals who are flexible and adaptable in their approach and understand they will be involved in various areas of operations. This is an exciting and High-paced environment and the successful candidates will have a can do attitude and be able to hit the ground running!

    Key Tasks

    This list is not an exhaustive list and you will be expected to undertake any tasks commensurate with your position.

    • To forge and maintain strong relationships with our customers
    • Dealing with customer requests via email and telephone
    • Answering customer enquiries via email and telephone
    • Accurately entering data to our fleet management system
    • Performing a wide range of office and administrative tasks whilst working closely with the Operations teams
    • Improve Service Delivery to the Customer and as such increase Customer Satisfaction
    • Maintain initial e-mail contact, taking all the specific e-mails from Customers within the Operations Team, whilst utilising relevant experts within the Team when necessary.
    • Ensure good knowledge of Total Motion’s existing, and new, procedures and service processes.

    Key Relationships

    • Disposal Manager
    • Driver Support Manager
    • Operations Team
    • Operations

    Skills and Experience

    • Experience in customer service/office administration
    • Excellent communication skills
    • Ability to prioritise workload
    • High attention to detail
    • Flexible working approach
    • Professional attitude
    • Enthusiastic
    • Punctual & reliable

    Qualifications essential for the role:

    GCSEs - Grade A-C - Especially in Math and English

    This job description will change from time to time dependent on business requirements

    By applying for this vacancy, you have given your consent to share your information with the employer on this advert.

    Due to the high number of applications we receive, if we have not replied within 7 working days, please assume you have been unsuccessful.

    Apprenticeships give you fantastic experience in the working world and show employers that you can ‘hit the ground running’. Hands-on training gives you a real chance to put your skills into practice and helps you to gain more confidence in a working environment.

  • Total Motion

    Our Philosophy

    Just as your business has its own USP or point of excellence, so do we – Fleet Management.

    Our experience of managing fleets in every business sector has taught us that effective fleet management develops from true partnership working between fleet operator and fleet management provider.

    While cost control remains a key factor, operating and resourcing a fleet has become more complex and critical to get right. To ensure we do the best job possible, we work with our clients to deliver comprehensive management solutions that suit the specific requirements and priorities of their business.

    We are passionate about delivering the right solutions and getting results for our clients – with our main focus always on representing clients’ interests. These fundamentals are at the core of the service we provide.

    Although we advise big-name global fleets and work with many different shapes and sizes of organisation, all our clients receive the same level of support, attention to detail and commitment to excellence.

    Regardless of whether your vehicles are a recruitment and retention tool, serve as a cash allowance or are quite simply essential to your business, a fleet is a support function; a means to an end.

    It is, nonetheless, a function that must be managed properly, so appointing the best fleet management company you can find is vital to your corporate health

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